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Use AutoSave and AutoRecover to save or recover files automatically in Office Word, PowerPoint, and Excel for Mac. Recover files in Office for Mac. Restore unsaved PowerPoint file from the Temporary folder; You can restore unsaved files from the Temporary folder (“Temp” folder) as well. For instance, while working on a PowerPoint presentation your Mac crashes before saving it, then you can recover the unsaved PowerPoint file with the help of PowerPoint temp files.
Microsoft Office has extensive AutoSave and Auto Recovery options that allow you to rescue your work in the event that it is lost due to a power failure, system crash or plain human error. However many people don't know how to use these features or that they even exist.
Even if you don't have these features enabled, you can sometimes recover data from the various temporary files that are created by Office while you are working on the document.
Microsoft have changed the way AutoSave and Auto Recover works in different versions of Office. Therefore you may want to experiment before you rely on this information.
Finding the Temporary Files
When a new file is started a temporary file is created. This can be either in the windows temp directory, in 'C: Documents and Settings<username>Application DataMicrosoft'. If the file is stored on a network drive then it will be temporarily created there.
This temporary file will have a few different letters after the tilde (or squiggly line ' ~ ') . These are good ones to look for to find some lost info. There are others, but these are the ones most likely to contain data that can be recovered.
Finding and using the temporary and auto save files
The default auto save time for word documents is 10 minutes. You can control this time in Options under the 'Save' tab. The auto save files are placed in one of the following two locations, which is where you should look to recover the data.
- 'C: Documents and Settings<username>Application DataMicrosoftWord'.
- 'C: Documents and Settings<username>Local SettingsTemp'
On Windows 7 and Vista, the locations will be
- 'C:Users<username>AppDataLocalMicrosoftWord'
- 'C:Users<username>AppDataLocalTemp'
If you are looking for files used by word, then the following file types should be looked for, where 'xxxx' is a number.
- A word document file will look like ~wrdxxxx.tmp
- A temp document file will look like ~wrfxxxx.tmp
- An auto recovery file will look like ~wraxxxx.tmp
- An auto recovery file that is complete will have the extension of .wbk.
When you have found a file that looks like it might contain data, you may want to open it in notepad instead of trying to get Word to reassemble it. The easiest way to do this is to open Notepad from the start menu then drag and drop the file in to it. The file will then be opened so that you can view the contents.
If the document was open when the system failed (power failure or crash) then you could try just opening Word again (not the document, just Word itself from the start menu). Word will then try to recover the lost document.
Office 2010 and Higher
In Office 2010 and higher, you have an additional option, built in to the product, called Recover Unsaved Documents
- Click on File tab in the upper left corner.
- Choose Recent
- In the bottom left corner is Recover Unsaved Documents
The Saved Drafts folder will open. Serial number lookup stolen. Find your file and double click on it to open. Then save the file.
These files can also be found in the following locations:
Windows 8/Windows 7/Windows Vista
C:Users<username>AppDataLocalMicrosoftOfficeUnsavedFiles
Windows XP
C:Documents and Settings<username>Local SettingsApplication DataMicrosoftOfficeUnsavedFiles
C:Users<username>AppDataLocalMicrosoftOfficeUnsavedFiles
Windows XP
C:Documents and Settings<username>Local SettingsApplication DataMicrosoftOfficeUnsavedFiles
Other Useful Information
If you have been working on a file for hours and the document was created via copying and pasting or at one point had cut the entire page or document to paste some place and then placed something else on the clip board, the data may not have been lost. This is because when any info is copied it is sent to a temp file with the name ~wrlxxxx.tmp. Therefore you could search your system for files of this name and then use the same 'Drag and Drop' technique to view the data in Notepad to recover the data.
Another interesting thing to note is that when a change is made to a document that requires a temp file to be created, when you press the save button all the temp files are merged together into one file and the file is renamed to what you called it. The original document that you created is then deleted.
Further Information
Microsoft Knowledge Base
Description of how Word creates temporary files
http://support.microsoft.com/kb/211632
http://support.microsoft.com/kb/211632
How to recover a lost file in Word 2007 or in Word 2003
http://support.microsoft.com/kb/827099
http://support.microsoft.com/kb/827099
How to recover a lost Word document
http://support.microsoft.com/kb/316951
http://support.microsoft.com/kb/316951
Automatically save and recover Office 2007 files
https://support.office.com/en-US/article/Automatically-save-and-recover-Office-files-5baa2030-9768-4c6c-8d2a-1e10a8d741b1
https://support.office.com/en-US/article/Automatically-save-and-recover-Office-files-5baa2030-9768-4c6c-8d2a-1e10a8d741b1
Automatically save and recover Office 2011 MAC files
https://support.office.com/en-us/article/Automatically-save-and-recover--files-6c6425b1-6559-4bbf-8f80-4f038402ff02
https://support.office.com/en-us/article/Automatically-save-and-recover--files-6c6425b1-6559-4bbf-8f80-4f038402ff02
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Unlike PCs, which require manual maintenance to clear temporary file caches, the Mac's UNIX-based operating system is designed to automatically run maintenance and clear temporary files. Emergency situations arise, however, and you may not be able to wait for the next automatic maintenance point. If your unsaved word processor document shuts down unexpectedly or your multi-version file has a large temporary data cache causing a lag on your system, locate your Mac's TMP (temporary) folder using Terminal and your Finder, and manually access or clear files as needed.
1.Launch the Terminal application. You can do this by clicking 'Go' at the top of your screen, then scrolling to 'Utilities.' Alternately, you can click 'Applications' on the left sidebar of your Finder window, then double-click on 'Utilities' from there.
2.![Word temporary files location Word temporary files location](https://www.easeus.com/images/en/screenshot/data-recovery-mac/recover-document-step1.png)
Type 'open /tmp' in Terminal (without quotation marks).
3.Press the 'Enter' key. The Finder window should now navigate to the appropriate folder.
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Tip
- A simple restart will also perform a clearing of the temporary files.
Warnings
- Use caution when deleting tmp directories -- particularly anything pertaining to your system -- as removal may cause instability.
- Information in this article applies to Mac OS X 10.8. It may vary slightly or significantly with other versions or products.
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About the Author
Based in Tampa, Fla., Danielle Fernandez been writing, editing and illustrating all things technology, lifestyle and education since 1999. Her work has appeared in the Tampa Tribune, Working Mother magazine, and a variety of technical publications, including BICSI's 'Telecommunications Distribution Methods Manual.' Fernandez holds a bachelor's degree in English from the University of South Florida.
Photo Credits
- Justin Sullivan/Getty Images News/Getty Images
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Fernandez, Danielle. 'Where Is the Temp Folder on a Mac?' Small Business - Chron.com, http://smallbusiness.chron.com/temp-folder-mac-65004.html. Accessed 10 November 2019.
Fernandez, Danielle. (n.d.). Where Is the Temp Folder on a Mac? Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/temp-folder-mac-65004.html
Fernandez, Danielle. 'Where Is the Temp Folder on a Mac?' accessed November 10, 2019. http://smallbusiness.chron.com/temp-folder-mac-65004.html
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